We are committed to safeguarding the privacy of our website visitors and subscribers in accordance with applicable laws.
This policy sets out how and why we collect and use the personal data which you provide to us or which we collect about you when you use our websites and how we will treat your personal information.
We want you to be fully informed about how we use your data, how we keep it secure and your rights.
We trust this policy will answer any questions you have, but if not, please get in touch with us using the contact details provided at the end of this policy.
We may need to update this policy from time to time by updating this page. We will notify you of any significant changes, but would encourage you to come back and review it from time to time.
This policy is provided by Environment Analyst Limited (referred to as “we”, “us” or “our” in this policy). We are the controller of any personal data we collect about you via our websites and we are responsible for the websites at http://environment-analyst.com.
Ensuring the lawful use of your data
We will only use your personal data where we have a lawful basis to use it.
We will usually only use your data in a way which might reasonably be expected as part of running our business and which does not materially impact your interests, rights or freedoms. For example, we might use technical information about your visit to our websites to administer and improve our websites. Please contact us using the details at the end of this policy if you would like further information about this.
We may sometimes need to use personal data to comply with our legal obligations (for example, to pass on details of people who are involved in fraud) or where it is necessary for us to perform our contract with you (for example, to provide you with the services you have requested).
In some cases we may ask for your consent to use your data, for example, where you sign-up to receive our email newsletters.
Further details of how we will use your personal information are provided below.
What information do we collect from you and how do we use it?
The information we collect about you and how we will use it, depends on how you interact with us. The table below provides some examples of the information we collect about you and how we will use it.
|The personal data we collect from you||How we use it||Lawful Basis|
|We will collect the personal data needed to identify you such as your name, job title/role, the name of the organization you work for, work address and the type of industry you work in. We will also collect your contact details, such as your email address and telephone number.||To enable you to register for any of our services, to enable us to provide them to you and to contact you where necessary.||Legitimate business purposes|
|To allow you to use the functions available on our website.||Legitimate business purposes.|
|To compile attendee lists at our virtual and physical events so that attendees can see who else is participating||Legitimate business purposes.|
|To send you email notifications and/or newsletters and to keep you up-to-date about our news, services & events which we think will interest you.||Legitimate business purposes.|
|To deal with enquiries and complaints made by or about you.||Legitimate business purposes|
|To allow you to complete any surveys we send you (if you wish to) or to comment on or review our events, courses or our services, to help us to improve them.||Legitimate business purposes|
|To allow you to enter our contests or competitions (if you wish to). Contact information will be stored and used to notify the winner(s).||Legitimate business purposes.|
|Fraud prevention and detection||Legal obligation/ legitimate business purposes|
|Information you provide to us when you contact us by telephone, by email or by post.||To provide you with the support and customer service you have requested.||Legitimate business purposes.|
|Technical information about your computer/other device and about your visits to our websites (including your IP address, geographical location, browser type, referral source, length of visit and number of page views).||To administer and improve our websites, to ensure they are presented in the most effective manner for you and to give you the best website experience. This includes the use of Google Analytics to analyse the performance of our websites, including how many visitors we have, how long they stay on our website and how many pages they visit.||Legitimate business purposes|
|For data analysis, testing, research and statistical purposes to help us to improve our services.||
Legitimate business purposes
|To keep our websites safe and secure.||Legitimate business purposes|
|To make suggestions and recommendations to you and other users of our websites about that may interest you or them.||Legitimate business purposes|
|To measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you.||Legitimate business purposes|
|Your dietary requirements and event attendance||To provide our events and to cater to your needs if you attend one of our events.||Legitimate business purposes|
|Social media information||Information you provide when you engage with us on social media (commenting, liking, sharing or viewing posts/pages)||Legitimate business purposes|
You do not have to give us any of the personal data set out above but, if you do not provide us with certain information, you may not be able to use all functions on our websites and we may not be able to provide you the services you have requested or deal properly with any enquiries or complaints raised by you.
Automated decision making
We do not currently carry out automated decision-making using information we hold about you.
We may collect information about you from our third party partners, such as those whose events we attend or exhibit at. Other information may be collected from publicly-available sources or information which is published in the media.
Depending on your settings or the privacy policies of social media or messaging services, such as LinkedIn, Twitter or YouTube, we may collect information about you from these sources, with your permission.
We may combine this information with other information you have provided to us, in order to use it as set out in this policy, but we will only do so when we have a lawful basis to do so.
Sharing your data
We share your personal data with trusted third parties to allow us to provide our website and services to you. This includes third parties providing web hosting and development, IT support and maintenance, marketing services, customer relationship management (CRM), SAAS platforms and event-hosting.
We may also share your personal data with our other group companies for the purposes set out in this Policy, such as for sales and marketing.
In addition, we may also disclose personal information about you:
(a) to the extent that we are required to do so by law.
(b) in connection with any legal proceedings or prospective legal proceedings.
(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
(d) to the purchaser (or prospective purchaser) of any business or asset which we are (or are contemplating) selling.
We may collect your cookie data to allow us to distinguish you from other users of our websites, which helps us to provide you with a more personalised experience when browsing our websites and allows us to improve our sites, as well as to analyse visitor information].
How long will we keep your personal data?
We will only keep your personal data for as long as we need to for the reason we collected it, as set out in this policy. For example, for as long as is needed to allow us to provide our services or to provide any support you have requested.
We may also keep hold of some of your personal data if we are required to do so for legal purposes, for example, to meet our legal or regulatory requirements or to prevent fraud and abuse.
For further information about how long we keep your personal data, please contact us using the details provided at the end of this policy.
Security of your personal data
We will take reasonable technical and organisational precautions to prevent the loss or misuse of your personal information.
We will store all the personal information you provide on our secure password and firewall protected servers.
Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
You have the following rights in relation to the personal information we hold about you, to request:
- access to the personal data we hold about you (commonly known as a "data subject access request") including a copy of it;
- the correction of the personal information that we hold about you if it is incomplete or inaccurate;
- the deletion or removal of personal data we hold about you, for example, where there is no good reason for us continuing to process it or where you have exercised your right to object to processing (see below);
- for our processing of your personal information to be restricted in certain circumstances, for example if you want to establish its accuracy or the reason for processing it;
- to obtain a copy of the personal information you’ve provided us with and to reuse it elsewhere or to ask us to transfer it to a third party of your choice; and
- to withdraw any consent you have provided to our use of your personal data. Where you withdraw consent we will stop using your data for the specific purpose, unless we have an alternative legal basis to use it.
We may ask you for proof of your identity before dealing with your request, as a security measure to protect your data.
Right to Object
Where we are processing your personal data on the basis of our legitimate interests, you can ask us to stop processing it and we must do so unless we believe we have an overriding legitimate reason to continue processing your personal data or the processing is for the establishment, exercise or defence of legal claims.
If you are dissatisfied with how we have handled your personal data, you have the right to make a complaint to your data protection regulator (the Information Commissioner’s Office in the UK) and we will work with them to resolve it. We would, however, appreciate the chance to deal with your concerns before you approach the regulator, so please do contact us in the first instance.
How can I unsubscribe from marketing communications?
You may instruct us not to process your personal data for marketing purposes at any time by contacting us using the details provided at the end of this policy or you can opt out of our marketing emails by clicking on the ‘unsubscribe’ link provided in each email.
Third party websites
The website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites.
Please let us know if the personal information which we hold about you needs to be corrected or updated.
This policy was last updated on 24 September 2021.